Team Registration Process Overview
For simplicity, “town” is used for any club or organization entering a team in BAYS.
Team Registration Timing
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Spring Season |
Fall Season |
Grades 3-8 Youth |
January |
July |
Grades 9-12 High School (7v7 recreational) |
Late March |
Late August |
Grades 10 and 12 High School (11v11 competitive) |
Late March |
Late August |
Adding a Team after registration period closes:
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Dropping Teams after registration period closes: |
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Team Registration and Placement Timeline Overview:
- Town Registrars input their town teams on BAYS.org with a requested placement.
- More detailed explanations about the team registration inputs can be found here: https://www.bays.org/content/registrar-team-inputs-explained
- The BAYS Placement Committee meets and creates the Initial Team Placements for MTOC eligible sections in both the fall and the spring.
- BAYS BOD members meet and work on creating the Initial Team Placements for all non-MTOC eligible teams by gender/grade/division/section.
- More information about the BAYS team placement process can be found here: https://www.bays.org/content/team-placement-process-explained
- Town clubs review the posted Initial Placements and submit Placement Change Requests, including very brief rationales.
- A town may contact other towns directly to prearrange a trade. If an trade partner is found, BOTH towns include the trade swap in their change requests.
- The BAYS Placement Committee reviews the towns’ placement change requests and revises the placements. There are times when not all requested placement changes can be accommodated.
- BAYS posts Revised Team Placements prior to the BAYS General Placement Meeting.
- Towns review their revised team placements.
- Before this meeting, a town may again contact other towns directly to prearrange a swap to be suggested at this meeting.
- BAYS holds its General Placement Meeting with all towns encouraged to attend.
- At this meeting, towns may appeal the movement or lack of movement of a team, provided they previously requested a change.
- Towns may also try “horse trading”. Example: “In Girls Grade 4, Division 2, Section F, Arlington has a team that would like to move up. Is there any town in Sections A through C that would like to move down?”
- After this meeting, while BAYS is finalizing team placements, towns have a day or two to arrange a swap on their own and notify BAYS promptly.
- BAYS opens Field Sharing with a submission window of 5-7 days.
- BAYS publishes Final Team Placements.
- BAYS builds final game schedules for the season.
- BAYS posts Final Game Schedules approximately 10 days before the season starts.