6. Committees

Standing Committees

Executive Committee

The role of the BAYS Executive Committee is to help the Board accomplish its work in the most efficient way.

The BAYS President, all elected Vice Presidents, Treasurer, Secretary, Immediate Past President, Registrar, Scheduler, Grade Directors, Referee Director(s), and Ejection Director are members of the Executive Committee. The President may include additional directors to attend Executive Committee meeting(s), but in the event of any Executive Committee vote, the guest director may not vote.

The Executive Committee is able to make emergency decisions, subject to the constraints of existing BAYS policies, on behalf of BAYS when the convening of a meeting of the full Board of Directors is not possible or practical. Any actions that take place as a result of an Executive Committee vote must be disclosed to the full BAYS Board of Directors as soon as practicable, but not more than three days after, and then presented at the next Board meeting.

Finance Committee

The Finance Committee provides financial analysis, advice, and oversight of the organization’s budget. It is responsible for ensuring the organization is operating with the financial resources it needs to provide programs and services to the community. The Finance Committee is tasked with setting the policies for total compensation of the staff and then reviewing and setting compensation on an annual basis. The Finance Committee shall monitor income and expenditures against budget and projections, ensure the organization operates with adequate internal controls and maintains financial records in accordance with standard accounting practices, regularly presents financial statements to the Board, proposes for Board approval a budget that reflects the organization’s goals, Board policies, and accurately reflects the expected needs, expenses, and revenue of the organization. The Finance Committee shall recommend to the Board an independent auditor to conduct an annual audit of BAYS’ financial operations and shall oversee the audit process and ensure its timely completion.     

Placement Committee

The Placement Committee oversees all team placements, determines the level of competition to be offered, and hears waiver appeals. The First Vice President shall determine the makeup of the Placement Committee.

Protest Board

The Protest Board shall be responsible for resolving escalated disputes that arise in the actual playing of games, not otherwise resolved under BAYS rules and policies.

Rules Committee

The Rules Committee is responsible for the Playing Rules and Regulations that BAYS uses for its scheduled matches. This Current Rulebook includes the FIFA Laws of the Game with Mass Youth and BAYS modifications and BAYS Match Rules.

Sportsmanship Review Committee

BAYS shall maintain a Sportsmanship Review Committee (SRC) that shall be responsible for receiving, investigating, and resolving issues of sportsmanship and violations of the BAYS Bylaws, policies, rules, or procedures that arise before, during, or after BAYS games. The SRC may approve penalties as judged to be appropriate to the severity of the action that may include: a. Suspension of participation for up to the remainder of a season as well as participation in future seasons. b. Awarding of forfeits. c. The requirement that a game be replayed. d. The elimination of a game from a team's schedule. e. Reduction in a team's points. f. The suspension of a team for consideration in state play. g. Assessment of monetary fines.

Whistleblower Committee

BAYS shall maintain a Whistleblower Policy and Whistleblower Committee that shall be responsible for receiving and investigating all whistleblower complaint filings per the BAYS Whistleblower Policy.

Nominating Committee

The President shall appoint a Nominating Committee from among the Board of Directors. The Nominating Committee is responsible for preparing a slate of nominees for elected Officers for the next year, as well as a slate of directors to be elected for a one-year term at the Annual General Meeting. The Nominating Committee shall present a slate of officers at the Annual General Meeting. The slate of nominees should accompany the notice of the meeting sent out in accordance with Bylaw 8.

Committee Formation

The President may create additional committees as needed, such as playoffs, waivers, technology, communications, zero tolerance, or other ad hoc committees. These Committees are formed to assist and inform the President in their area that covers the everyday operations of the BAYS Organization.