The governing body of BAYS shall be the Board of Directors (referred to as the “Board” hereafter) and shall consist of the following:
Elected Officers
The President, First Vice President, Second Vice President, Treasurer, and Secretary shall be elected by the members at the Annual General Meeting. The election is for a one-year term, and individuals are eligible for reelection. Terms begin upon election.
The Nominating Committee shall present a slate of officers for election at the Annual General Meeting. The presentation of these nominations shall in no way preclude further nominations from the floor. In the event of more than one person running for the same position, the person who gathered a majority of the votes cast will be named officer. In the event that there are more than two candidates, and no candidate receives a majority of the votes cast, the top two vote getters will participate in a runoff with the majority vote winner of the votes cast being named the officer.
In the event that an officer resigns, can no longer serve, or is removed, the vacancy shall be filled by a person nominated by the President, or highest ranking Vice President if the President has left office, upon confirmation by a majority vote of the Board present and voting at the next Board meeting.
The slate of nominees for office shall accompany the notice of the Annual General Meeting sent out in accordance with Bylaw 8.
By mutual written agreement, the President, and/or any of the other elected officers, may assume each other's duties and responsibilities during a temporary absence of one of these officers. Notification of this, and its reversal, must be posted on the BAYS website and also be provided to the Board of Directors within 48 hours.
Elected Officers automatically become Individual Members of BAYS if they do not already represent a member organization. Individual Members have all member rights and voting privileges.
Member Directors
Each member organization is required to appoint one individual to the Board of Directors. Individuals who are appointed by member organizations to be their representative on the BAYS Board shall be called “Member Directors” hereinafter. Terms begin upon official notification to BAYS and continue until the Member Director resigns, can no longer serve, or is removed by either the member organization or the BAYS Board. If the Member Director resigns, can no longer serve, or is removed by the member organization or the BAYS Board, the member organization shall appoint another individual to represent it on the Board of Directors, effective upon appointment. Appointment or removal is officially made by the President of the member organization, or its highest-ranking elected official, notifying the BAYS President and BAYS Secretary of the appointment or removal of its Member Director.
BAYS Member Directors are expected to contribute to the work of running the league by serving as a Division Director, participating on other Board committees as needed, and / or serving the league as an officer or appointed director. In addition, it is expected that each BAYS Member Director, or a MYSA credentialed representative appointed from their club, volunteers at least once every 3 years at either the BAYS Presidents’ Cup, BAYS Playoffs or MTOC.
Appointed Directors
The President shall appoint as Directors a Referee Director(s), an Ejection Director and a Waivers Chair. At any time, the President may appoint additional Appointed Directors.
Appointed Director’s terms begin upon appointment and continue until the next Regular Board meeting, when the Board shall vote on confirmation of the appointment. If confirmed, the Appointed Director’s term continues until the next Annual General Meeting, at which time confirmation by the membership is required to continue the term. If membership confirms the appointment, the term shall continue until the Appointed Director resigns, can no longer serve, or the position and person is removed by the President or the Board. Vacancies shall be filled by this same procedure.
Appointed Directors automatically become Individual Members of BAYS if they do not already represent a member organization. Individual Members have all member rights and voting privileges.
Directors-at-Large
Any Past President of BAYS shall retain a seat on the BAYS Board as a Director-at-Large if they are confirmed each year for such position by the members at the Annual General Meeting.
Directors-at-Large automatically become Individual Members of BAYS if they do not already represent a member organization. Individual Members have all member rights and voting privileges.
Duties
In addition to their general duties and responsibilities as members of the Board, the specific duties and responsibilities of the Elected Officers and the Appointed Directors shall be as follows:
The President shall officially preside at all general meetings and board meetings; be the official representative of BAYS; advocate for its mission to internal and external stakeholders; be one of those to authorize payments and issue checks; and shall appoint all committee chairpersons except as those otherwise provided herein. The President shall be an ex-officio member of all committees. The President chairs the Executive Committee.
The First Vice President shall succeed to the office and powers of the President in that person’s absence, or for the remainder of the term if the office is vacated for any reason. In the event of such vacancy, the Board shall elect a successor to the post of First Vice President. The First Vice President shall be the administrator of the Protest Board, the chairperson of the Playoff Committee, as well as a member of the Executive Committee and the Placement Committee.
The Second Vice President shall be the chairperson of the Sportsmanship Review Committee and the Zero Tolerance Committee and a member of the Executive Committee and Placement Committee.
The Treasurer shall have charge of the finances of BAYS and shall report on the condition of the same at Board and general meetings; submit a written report covering the prior year's activities at the first board meeting of the new fiscal year; be one of those authorized to make payments and issue checks. The Treasurer chairs the Finance Committee and shall be a member of the Executive Committee.
The Secretary shall keep detailed minutes of all board and general meetings, attend to recordkeeping and communications of the Board of Directors, and shall attend to all correspondence pertaining to the general membership. The Secretary shall be a member of the Executive Committee.
The Referee Director(s) shall be the official contact between the BAYS Board and the Massachusetts State Referee Committee and will provide the Referee Assignors with the necessary information to assign qualified referees for the season.
The Ejection Director shall receive ejection notices submitted by referees, notify town officials of players/coaches ineligible for games in their respective area, provide reports of ejections to the Board of Directors as requested by the President, and notify the chairperson of the Sportsmanship Review Committee of any ejection reports of a serious nature.
The Waivers Chair shall be the chairperson of the Waivers Committee and a member of the Executive Committee.