As approved at the League Charter Meeting and amended at the General League Meeting of January 1971, and at additional General League Meetings of October 1973, April 1981, January 1982, October 1982, January 1983, October 1983, October 1984, October 1985, April 1987, October 1987, February 1988, October 1989, February 1990, February 1991, February 1996, August 1997, February 1998, June 1999, June 2000, February 2001, and March 2008. Includes amendments to be voted on at the March 2009 general meeting.
For ease of readability, we have broken the BAYS Constitution into separate articles. Each article can be accessed by moving forward or backward between articles. You may also navigate to any page by simply selecting the article link below.
The Organization shall be called Boston Area Youth Soccer, Inc., herein referred to as BAYS. BAYS is affiliated with the Massachusetts Youth Soccer Association (Mass. Youth Soccer).
The objective of BAYS is to provide the opportunity and training for boys and girls to learn the game of Soccer through the development of individual skills, fitness, teamwork and fair play. BAYS will cooperate with all others in the development of Soccer.
The underlying philosophy of BAYS is to provide an atmosphere of good sportsmanship within which the players and teams can compete, learn and enjoy the game of soccer. In this spirit, all member organizations, teams, coaches, managers and players shall conduct themselves in a sportsmanlike manner, and shall cooperate fully with the letter and the spirit of the rules, by-laws, and this Constitution.
Membership shall be considered from any MASS. YOUTH SOCCER-affiliated organization or person involved in the development and promotion of youth soccer. Membership of the organization or person shall become effective when the application(s) are accepted by the BAYS Board of Directors.
At all General Meetings, each qualified member shall be entitled to one vote. A qualified member is a registered BAYS Coach, or a member of the Board of Directors. No proxy voting shall be allowed and only one vote per team is allowed.
Each member of the Board of Directors who does not represent a team shall also have one vote at general meetings.
BAYS will not discriminate against any individual on the basis of race, color, religion, age or national origin.
The governing body of BAYS shall be the Board of Directors (referred to as the Board hereafter) and shall consist of the following:
Immediate past President
U-9/U-10 Boys Administrator
U-9/U-10 Girls Administrator
The President, First, Second, Third, and Fourth vice-presidents, Secretary, Treasurer and Directors shall be elected at the Annual General Meeting. They shall be elected for a one-year term and are eligible for reelection.
The President shall appoint a Referees Representative, Scheduling Manager, Registrar, Ejection Secretary and such additional minor officers as the Board deems necessary. These appointments shall be confirmed by a two-thirds vote of the Board present and voting. Vacancies in any of the officer positions shall be filled by this same procedure.
The number of Directors on the BAYS Board of Directors, for any given year, shall be fixed at the Annual General Meeting, as a preliminary to the election of Officers and Directors.
As a guideline, the authorized number of Directors should be based upon the number of teams registered in BAYS during the previous year, in the ratio of one Director for each 24 teams registered.
At any time, the President may appoint additional Directors, with the concurrence of a majority of the existing board.
The Officers and Directors shall assume their offices and duties immediately upon their election at the Annual General Meeting or following their appointment, and shall continue in office until the conclusion of the next Spring BAYS season, or until replaced. The Treasurer shall use the conclusion of the Spring season as the time for closing of the books for the fiscal year.
By mutual agreement, the President and/or any of the vice-presidents may assume each other's duties and responsibilities during temporary absence of one of these officers.
The duties and responsibilities of the members of the Board shall be as follows:
The President shall officially preside at all general meetings and board meetings; be the official representative of BAYS; be one of those authorized to sign checks; and shall appoint all committee members and chairpersons except as those otherwise provided herein.
The First Vice-President shall succeed to the office and powers of the President in his/her absence, or for the remainder of his/her term if the office is vacated for any reason. In the event of such vacancy, the Board shall elect a successor to the post of First vice-president. The First vice-president shall be the administrator of the Protest Process and shall be the chairperson of the Competition Committee and the chairperson of the Playoff Committee.
The Second Vice-President shall be executive director of Divisions 1 and 2 for U-12 and older age groups, and shall be the chairperson of the Sportsmanship Review Committee. This person shall supervise and assist the Directors of these divisions in the management of their playing divisions.
The Third Vice-President shall be executive director of Divisions 3,4, and 5 for U-12 and older age groups. This person shall supervise and assist the Directors of these divisions in the management of their playing divisions. In addition, this person shall be a member of the Sportsmanship Review Committee and the Competition Committee; shall be the person charged by the Competition Committee with receiving and processing all waiver requests; and shall administer the President's Cup competition.
The Fourth Vice-President shall be executive director of all U-9, U-10, and U-11 soccer divisions. This person shall supervise and assist the Division Directors and U-9/U-10 Administrators in the management of their playing divisions.
The Secretary shall keep detailed minutes of all board and general meetings, attend to record keeping and communications of the Board of Directors, and shall attend to all correspondence pertaining to the general membership.
The U-9/U-10 Boys Administrator and the U-9/U-10 Girls Administrator shall be the executive directors of their respective U-9/U-10 6v6 programs.
The Ejection Secretary shall receive ejection cards (and passcards if division 1 or 2) from referees; notify referee schedulers of players/coaches ineligible for games in their respective area; return passcards to ejected persons; provide a periodic report of ejections to the Board of Directors as requested by the President; and notify the chairperson of the Sportsmanship Review Committee of any ejection reports of a serious nature.
The Referees Representative shall be the official contact between the BAYS Board and the Massachusetts State Referee Committee, and will perform the following: coordinate entry level referee courses; communicate with all BAYS referees; schedule one annual in-service referee clinic in the BAYS area; administer the BAYS Referee Rating Card process; provide the Referee Schedulers with the necessary information to assign referees for the Spring season; and, assemble and distribute the team kits.
The Registrar shall assist sponsoring organizations with any required affiliations; appoint assistant registrars who will process roster forms and passcards requiring specific approval; and submit all required affiliation paperwork and information on a timely basis.
The Scheduling Manager shall draw up the official league schedule with consideration for special constraints (such as field sharing) which are listed on the team application forms.
The Treasurer shall have charge of the finances of BAYS and shall report on the condition of the same at all Board and general meetings; submit a written report at the annual general meeting, covering the prior year's activities; be one of those authorized to sign checks.
The Directors shall have the responsibility and authority for administrating BAYS affairs in specific areas which shall be assigned by the Board. Primarily, each Director shall be in charge of one or more playing sections and divisions. The Directors shall hold the team rosters, maintain the standings, and be the point of contact for any problems arising in scheduling or playing of games.
The Board of Directors shall meet not fewer than six times during the year.
All matters of policy shall be decided by simple majority of those Board members present and voting, seven (7) members constituting a quorum for a Board meeting.
Appropriations, as specified in article 12, and other subjects specified in this Constitution as requiring a two-thirds vote, shall require a two-thirds majority of Board members present.
Regular meetings shall be scheduled by the President, and the Secretary shall notify all Board members at least one week before the scheduled date. Special or emergency meetings shall be called by the President as required, or in response to a written request of three (3) Board members. The Secretary shall notify all Board members at least 48 hours before the scheduled time of the emergency meeting.
There shall be at least three General Meetings during the year.
Special General Meetings may be called by the Board, as necessary.
Twenty-five members (provided that no less than twenty percent of the member towns are represented) shall constitute a quorum for any general meeting.
The Secretary shall notify all sponsoring organizations and Board members of any general meetings by email at least two weeks in advance of the actual date of the meeting, such notification to include agenda, slate of officers, and/or other information as applicable.
Teams from the Boston area may join BAYS through the following procedure:
All applications so submitted shall be voted upon at the first Board meeting following the application deadline. The Board shall, in reaching a decision on approving such application, always act to enable as many teams to participate as possible, consistent with availability of facilities and referees, an assessment of the good sportsmanship of the sponsoring organization, by-law requirements, maintenance of sound league structure and geographical balance, and the best interests of the overall BAYS membership.
The President shall appoint a nominating committee from among the members of the board and the committee will be responsible for preparing a slate of nominees for Officers and Directors for the following year.
The Nominating Committee shall present a slate of officers and directors at the Annual General Meeting. The presentation of these nominations shall in no way preclude further nominations from the floor. The slate of nominees should accompany the notice of the meeting sent out in accordance with Article 6.
The Nominating Committee shall strive for broad geographical distribution among the nominees.
The purpose of a Protest Board shall be to settle any disputes that arise in the actual playing of games and in any other areas as may, from time to time, be specified in the by-laws.
The First vice-president shall appoint, with the approval of the Board of Directors, a chairperson for the BAYS Protest Board, receive all protests, submit all protests to the chairman of the Protest Board, and maintain an overview of the activities of the Protest Board to insure the timely resolution of all protests.
The chairperson for the BAYS Protest Board shall establish a group of people knowledgeable about the game of soccer who agree to serve on the Protest Board. A quorum shall consist of any three members of such a Protest Board. At least one of the members must be a USSF referee. The Protest Board will inform all parties of its decision(s).
PURPOSE: The Sportsmanship Review Committee (SRC) will review all issues of sportsmanship, violation of the BAYS Constitution, by-laws, or rules that arise before, during, or after any BAYS games.
MEMBERSHIP: The Committee will be chaired by the second vice-president and will include the immediate past president and third vice-president as members and at least five other members nominated by the President and approved by the Board of Directors. A quorum will consist of three members. The SRC may request as a non-voting advisor a certified USSF referee designated by the Referees Representative
PROCEDURE: Matters to be considered by the SRC may first be referred by its Chairman to the Division Director for the teams involved. It will be his/her role to gather facts and to review the issue with representatives of the teams and clubs as well as other involved individuals such as the referee, parents, bystanders, etc.
Some referred matters may be resolvable by the Division Director; some others may need to be returned to the SRC for resolution; still others may be taken up directly by the SRC. The Second vice-president will have full discretion as to the mode of disposition for all matters coming under the purview of the SRC.
When the SRC takes jurisdiction over a matter, its Chairman will set a time and date for the matter to be reviewed and will request those involved to be present. After an open discussion of the matter with all interested parties present given an opportunity to be heard, the committee will meet privately to reach a determination. The committee will inform the parties once a decision has been reached.
PENALTIES: In addition to the penalties specified by the BAYS Constitution, by-laws, or rules, the SRC may approve additional penalties as judged to be appropriate to the severity of the action. They may include:
a. Suspension of participation for up to the remainder of a season as well as participation in future seasons.
b. Awarding of forfeits.
c. The requirement that a game be replayed.
d. The elimination of a game from a team's schedule.
e. Reduction in a team's points.
f. The suspension of a team for consideration in state play.
g. Assessment of monetary fines.
Decisions of the SRC will take effect immediately upon notification of the parties involved.
Decisions of the SRC may be appealed only to the BAYS Board of Directors. Such appeals may be considered at a regular board meeting, or by a special board meeting called by the President or at the request of five BAYS Directors. The President may delay the imposition of penalties until a board meeting has been held. Otherwise the penalties are in effect until the appeal is held.
PURPOSE: To ensure evenness of competition.
The First vice-president shall chair the Competition Committee and determine its makeup, in consonance with the Constitution and by-laws.
Each team shall pay the stipulated seasonal registration fee to BAYS to cover insurance, printing, postage, and other administrative expenses; and for the Spring season, referees and trophies. The amount of this fee shall be recommended by the Treasurer, taking into account the cash balance and budgeted expenditures. It must then be approved by two-thirds of the Directors present at a Board meeting.
The teams are responsible for all other costs of actually playing games, including provision of a properly marked field and ball for home games.
No expenses shall be paid to the officers or members of the Board of Directors for attending meetings.
The Board may appropriate any surplus BAYS funds for the general benefit of all member teams. Such appropriations shall be approved by a two-thirds vote of the Directors present.
In the event of the dissolution of BAYS, the funds remaining shall be divided among the teams that are members of BAYS, each team getting an equal amount.
Any member of BAYS may be suspended or expelled from membership by a resolution passed by not less than two-thirds of Directors present at a Board meeting. The member involved shall be notified of the intended action and may make a statement to the Board of Directors before the resolution is put to a vote.
The decision of the Board of Directors shall be binding on the member and no reason for the suspension or expulsion need be given by the Board of Directors.
The Board of Directors may from time to time approve and publish by-laws and playing rules which, provided they do not contravene this Constitution, shall be binding upon all BAYS Members and Teams until voted upon at the next General Meeting.
The by-laws should represent the wishes of the General Membership. Therefore, any new by-laws or changes to existing ones, whether proposed by a Board member or any other member of BAYS, shall be submitted in writing to the Secretary. At the next Board meeting, after receipt of such by-law recommendation, the Board shall vote on the proposal and then submit it to the next regular or special General Meeting with its recommendation. Details of the proposed by-laws shall be included in the meeting notice. The proposals shall be discussed and voted upon, a simple majority of those present being necessary for acceptance of the change.
No variation of the Constitution by addition, omission or amendment shall be adopted without the approval of a Regular or Special General Meeting.
Notice of such meeting and the details of the proposed amendment shall be emailed to all organizations at least two weeks before the meeting. The amendment shall be carried by a two-thirds vote of those present and voting at the meeting.