General Referee Information
BAYS Online Referee Assigning & Reporting System
BAYS uses its own Web based Online Referee Assigning and Report System. You will need to use the BAYS.org Web site for accepting and reporting on games.
Step 1: Register
Click on the Referee Registration button on the left sidebar. Read through the instructions on the Referee Registration page. Complete the three fields (First Name, Last Name, Email) and click on the Submit button. Once submitted, you will see a new page advising you that you are now registered as a referee with BAYS. You will receive an email with your BAYS Username and Password.
Step 2: Login & Enter Profile
Once you receive your BAYS Username and Password, return to BAYS.org and click the Unified Login button on the upper right in the red box (The Unified Login can also be found under the Administration tab at the top menu bar). Read through the instructions and then login using your assigned Username and Password. You will be directed to the Web site Welcome and Administration page. This page contains important updates and status information. Be sure to review it every time you enter the site.
Click on the My Profile button under the About Me header on the left sidebar. Complete the applicable information. All referees are required to enter their social secuity number before any payments are made. The entry field is encrypted and will only be used if a referee earns $600 or more in a calendar year. See here for more information.
Click on the Update Profile button to submit your profile. Use the buttons on the left sidebar to navigate around the site.
Step 3: Apply to Towns
After your personal information is complete, click on the Apply to Towns button under the Referee header. This is a list of all BAYS towns and clubs. Please limit your selection to six towns/clubs and only apply to towns for games that you can reasonably reach in a timely fashion. After you click on the Submit button at the bottom of the page, the referee assignor for each town/club you selected will receive notification that you are interested in refereeing games for them.
Step 4: Accept/Reject Games
Once the assignors have their schedules, they will select referees from their list of applicants for their town. If you are selected, you will immediately receive an email offering a specific game. Please accept or reject the game within 24 hours of receiving the email notification. If you do not respond within 24 hours, a second email will be sent. If you have not responded within 48 hours of receiving the first email requesting you to accept or reject the game, an email will be sent to the assignor recommending that they assign someone else to that game.
Step 5: Referee
- Arrive on time.
- Inspect the field.
- Collect rosters from both teams.
- Collect player pass cards from MTOC and High School age teams.
- Collect pass cards from the coaches at all level games.
- Inspect the teams.
- Referee the match.
After each match return the pass cards (unless one or more needs to be kept due to misconduct). You do not need to have the home coach sign anything.
Step 6: Report
As soon as you can access a computer after the game, login to the BAYS.org Web site and fill out the game report. Your score will be the official score for the match so make sure that you have kept notes of scoring, misconduct, and anything else that will need to be reported while at the field. After completing the report click the Submit button at the bottom of the page. This will enter the scores and create reports for the field administrator, assignor, and BAYS Accountant for payment. You do not need to mail anything in. Keep the rosters in case they are needed should a dispute or administrative issue arise.
BAYS Zero Tolerance Policy
A copy of BAYS Zero Tolerance Policy is available in the BAYS Rule Book and online. You should have Zero Tolerance reminder cards (which contain a summary of the policy) that you may wish to carry with you to games. When you feel that a coach or a spectator has forgotten what their Zero Tolerance obligations are, you may stop the game temporarily, and give one of these cards to the coach to read, or to explain to their spectator, while you return to refereeing the game. Please don't hide behind Zero-Tolerance and refuse to communicate information which coaches need and have a right to know. Remember, players may ask you a question, which you may feel is worth answering without delaying play. BAYS Zero Tolerance Policydoes not apply to players.
Player Pass Cards:
Player pass cards no longer require BAYS stickers. MTOC eligible and all Grade 12 age teams will have player pass cards for each player during the Spring Season. Do not let a player participate if they do not have a pass card. Never allow a player to participate if their name is missing or written in by hand on the roster presented. (Missing names and/or hand written additions to rosters are prohibited.)
Player passcards are required of the following groups during the Spring Season:
Grade 6 - Divisions 1 & 2 only
Grade 8 - Divisions 1 & 2 only
Grade 10 - Divisions 1 & 2 only
Grade 12 and higher - All players regardless of division
When your assignor contacts you, please reply immediately and advise them that you are ready and available to officiate that season. Be sure you are reviewing the USSF Laws of the game and the BAYS Rules Of Competition on a regular basis.
Stay in contact with your assignors and let them know when you will be available and what level games you feel comfortable officiating. The BAYS Web site assigning process is the mechanism being used to administer the assigning and payment process, but does not help your assignors know when you are available. Keep in contact via email or phone with them. Your assignor will offer you specific games at specific times either directly and/or via the Web. Before you accept a game, make sure you have no conflicts for that date and time. Once you have accepted the game the burden is on you. Don’t take games you can’t do. Don’t take a game and then give it back so that you can do a “better” game for a different assignor.
- Check your BAYS assignments on the Web and your email regularly.
- Get to the field early -- at least 30 minutes before the scheduled kick-off time. Use this time to walk the field (if a game isn't already in progress). Look for dangers such as broken glass, holes in the ground, unanchored goals, loose goal nets, puddles, etc. The home team coach, or home club field supervisor should be advised of field problems in time to have them fixed, preferably without delaying the kick-off.
Reminder: If the home club field supervisor has closed the field for use that day, you must accept that decision, and no game (not even a scrimmage) may be played. His responsibility is to protect the field.
- If the field supervisor has not closed the field for use, you still can decide the field is unplayable. Your responsibility here is to protect the players. Safety First.
- Introduce yourself to each team's head coach. State your name clearly. Don't spend more time chatting with one team than the other.
- Get two team rosters from each coach and the pass cards for all coaches. KEEP the coaches’ pass cards until after the game.
- If a coach has only one copy of his roster, you may begin the game if the other coach agrees to waive his right to a copy.
- Check the players' names against the roster, and if player pass cards have been issued to the team (MTOC eligible and high school age teams), check those too and keep them until after the game. If a player is not listed on the roster, he or she may not play. If a coach tells you that someone on the other team can’t play, tell the coach to take that up with the BAYS division director.
- Write your name in the space provided under 'Referee' on each roster. Give a copy to the coach of the other team (if you have two copies), but keep one copy from each team for yourself.
- Each team must have a coach present with a valid BAYS coaching card (including a sticker for the current year). If no one has a valid coach’s card for a team, do not start the game.
- Check players for proper equipment, shirt numbers, shin pads under stockings. No jewelry may be worn by any player -- with two possible exceptions: Medic-Alert medallions, and items with religious significance to the player. Even these exceptions must be worn in a safe manner, not endangering any other player. Earrings absolutely can not be worn by any player on the field, even if covered with tape. They are dangerous. Don’t insist that the player take them off, only insist that they not play if the earrings are in.
- Late arrival - If both teams have the minimum required number of players at kick-off time, don't wait for the full team, start the game. If either team has fewer than the minimum required, there is a grace period of 15 minutes to wait for the minimum number of players.
- When that deadline arrives and the players haven't, decide whether to play a 'friendly' game between the two teams, or to just skip the whole thing. Make sure both coaches know that the outcome of such a 'friendly' game cannot be used in the standings. And put down what happened in your game report.
- Treat every game as important -- it surely is important to the players. Try to hustle, and make a good show of participating in the game -- but never try to be the star. Assume that you are being observed in every game by a local club or a BAYS official; that way you will never be surprised when someone does observe you.
- Use your whistle, your voice, your presence, your eyes, and your cards to control the game. If you see a foul, wait a half-second to be sure that what you think you saw really happened, and was not trivial, in the context of this game. Then, decide if you should signal 'play on' for advantage or blow your whistle and restart with a free kick.
- Remember, you are the referee. If you don't punish foul play, one of two bad things will happen -- foul play will spread, or the players will punish their opponents when your back is turned.
- Don't be too quick to award a penalty kick. And don't be reluctant to award one whenever a direct kick foul by the defense occurs in their penalty area while the ball is in play. Wait a second or two to see if the attacking team can score despite the foul. Remember, a goal is better than a penalty kick.
- Every game needs a halftime interval -- usually five minutes. On a cold day, four minutes may be better; on a very hot and humid day seven or eight minutes may be best. Don't skip halftime -- the players need it, and so do you.
- Anticipate that play in the second half may be very different from that in the first half. More is at stake, and there is less time remaining to win. Coaches will often change their game plan at the half.
- In a close game, you will need your best concentration in the last five minutes -- don't get overtired or 'tune out' then. This is when your preseason conditioning really pays off. The game will be on the line. Be There!
- Injuries and bleeding: If any player is bleeding, blow your whistle and stop play. Have the bleeding player attended to in the bench area. Get a substitute in, and resume play. The player who was bleeding cannot come back into the game until you check that they are no longer bleeding. Insist that upon re-entry, they come to you to be inspected.
- Consider any injury to a very young player to be serious. Stop play immediately. For older players, use your judgment to see if play can safely continue for a few seconds until the ball is in a good place for a restart (dropped ball) or the player rejoins the game. If they don’t get up promptly or if play will endanger them, blow your whistle and stop the game. If in any doubt, stop play right away.
- If you believe any injured player has lost consciousness, however briefly, you must exclude that player from reentering the game. It doesn't matter what the coach thinks, what a parent or the player thinks.
- If you stop play for bleeding or an injury, the restart must be a dropped ball.
- Cautions and Yellow Cards: Use them sparingly. The seven reasons for issuing a caution appear under Law 12 in your USSF Laws of the Game. Simply put, you need to caution a player who is playing out of control, or cheating. Award a caution and show the Yellow Card to help restore control of the game.
- Ejections and Red Cards: Know the seven reasons for issuing a send-off under Law 12. The reasons are all consistent in that the game will be spoiled if this player stays in it.
Remember, two names accompany every ejection report -- the player (or coach) ejected, and the referee's. Don’t be too hasty to pull the Red Card. If you do eject someone, never change your mind after displaying the red card. An ejected player can not be substituted for. Follow up with a prompt ejection report to the BAYS Ejections Secretary, Joe D’Amico.
- Shake hands with or wave at each coach, announce the final score, tell each of them "Nice game, coach"; don't be drawn into any discussions with anybody (except your referee assignor or a referee assessor). Return all the pass cards, unless you ejected somebody with a pass card. If you ejected someone, keep their pass card. If you have the next game on the same field, inspect the new teams and avoid contact with the previous two teams, their coaches, and their spectators.
- As soon as you can access a computer, access the BAYS Web site. Login and write up the game report. Report the final score and note any cautions or send-offs you awarded. (This is not your ejection report – see below)
- If there was a send-off / red card, contact Joe D’Amico–Ejections Secretary, when you get home. (E-mail firstname.lastname@example.org or telephone 781 251-9284.)
- The ejections secretary will also inform you as to how he wants you to send the pass card and ejection report to him. If there was a send-off, you may receive a follow-up telephone call from the ejections secretary, or some other BAYS officer, if more information is needed.
- If there was a serious injury, an additional report form should be filled out: The Official USSF Referee Report plus Addendum. Your referee assignor can give you this form or it should be available on the Web. Its purpose, in case of serious injury to a participant, is to provide a factual basis for Mass. Youth Soccer back-up insurance to help pay for medical bills or lost time from school or work. You are not expected to be a medical expert, so just report what happened as far as you know. Your parents could help you with this form, if you are a youth referee.
Serious injury, would include any broken bone, twisted knee, or head injury that caused the player to leave the game for good and any injury for which an ambulance is summoned.
Safety First: Your most important duty as referee is to ensure the safety of the players. BAYS will always support your decisions whenever you are trying to protect the players.